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ADDED: The warehouse man/IODP dock prepares shipping papers to send the racks/cylinders to be refilled (see Fig.). The papers will be created as shore shipment under the expedition that the gas racks came back from. The shipment fields should be populated as follows:
Shipment Code: XXX_refill (XXX - the expedition # that the gas rack came back from)
Shipment Type: SF (surface)
Notes: Gas bottles going to refill vendor
Ship To: Airgas
Shipper: IODP
RA Number: XXXXXX (REQ # that was created for the refill, can be inquired from TAS Business Coordinator or looked up under Orders/Requisition).
The shipment should be sent, when the vendor picks up the gas racks.
When the vendor takes the bottles to be refilled, the vendor must produce a receipt indicating which gas racks and gas cylinders have been picked up, both by the IODP gas rack /gas bottle number as well as the serial numbers. This receipt must be scanned and entered into AMS as an attachment for the requisition (REQ).
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