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Standard Operating Procedures – Imaging Specialist 

March 2018
v.375

SHIP
I. PRE EXPEDITION

  • See General JRSO Technician SOP

As time permits in the office, a few tasks can be done ahead of time to save time on the ship.

  • Prepare mug photo templates.
  • Prepare the caption ID participants list.
  • Prepare the group photo templates.
  • Prepare the captions documents (as a template) for each week of the expedition.
  • Prepare the metadata template for Bridge (cumulus).

II. PORT CALL - Start of an Expedition

  • Shoot Mug shots of scientists and marine specialists, usually after one of the first meetings. Post and distribute mug shot contact sheets as soon as possible but before the end of port call. The mug shots are critical to help the scientists, techs, and crew get to know eachother.
  • Assist in making IDs for scientists and IODP staff (if needed).
  • Take mug shots of new SIEM/Entier personnel – produce poster before port call ends.
  • PR Images as required, assist with PR tours as required.

III. SITE PREPARATION - Prior to arrival on site and core on deck

  • Give the photo policy talk to scientists, this covers current core and close up photography policy.
  • Meet with microscope users and find out how they would like the microscopes configured and configure them appropriately.
  • Check calibration of the core image scanner.
  • Provide training to scientists on microscope usage (including microscope camera) and data upload/download procedures
  • Provide safety tour to all scientists working in the microscope area. Ensure scientists understand all safety concern.
  • Assist in core lab preparation according to the Core Lab SOP

IV. DURING CORING OPERATIONS

  • Download all images from imaging track and check for accuracy of information, missing images, and image quality. Perform this duty 2-3 times a shift depending on core flow and bring any issues to the attention of the core lab staff routinely.
  • Shoot requested close-ups daily and post on server.
  • Shoot or assist taking PICAT images of Thin Section slides, daily if applicable.
  • Check in with paleo scientist occasionally to make sure all microscopes are functioning correctly.
  • Monitor the microscope users for issues and procedure in acquiring and uploading images.
  • If available, assist in core processing according to Core Lab SOP.

V. DURING TRANSITS

  • Continue processing cores through the lab as described above

VI. DURING EXPEDITION

  • Calibrate monitors and printer in the imaging office.
  • Shoot video as required.
  • Photograph any needed PR or engineering photographs as requested. Maintain Metadata for the still images, which were density-color corrected and transmitted to shore. Blanket append all meta data for all the raw images using Bridge Templates or other suitable means to identify every image with at least the expedition number, organization, place, and creator of the images with copy right and contact information (agreed terminology is photographer's name, IODP JRSO or the organization that applies).
  • Interface with the sailing Publications Specialist and the Staff Scientist and create weekly images to be transmitted to shore to the IODP Webmaster. This task should be limited to approximately 8 hours a week.
  • Perform all necessary cleaning and maintenance on machinery and equipment.
  • Maintain inventory by monitoring quantities and performing physical counts. Notify the ALOs if any quantity discrepancy or unusual high usage occurred.

    VII. END OF EXPEDITION ACTIVITIES

  • Shoot Group, Tech and Science group photographs at appropriate time (usually shot after abandon ship drill - work with Captain on timing). Print and Distribute to all shipboard members. The number is normally limited to those who participated in the big group photo or photographer's discretion. This can be done mid-leg.
  • Create transfers for t-shirt printing. Create Logo sticker for stairway.
  • Provide return to work date when requested by LO.
  • Write end-of-cruise lab report. NOTE: Your lab report should contain (if applicable):1)Introduction paragraph that summarizes lab activities for the leg.2)The number of samples or data points collected.3)Specific problems encountered and how they were overcome.4)Current equipment, software and database status.5)List of equipment returned for repairs.6)Notes about any changes made to manuals.
  • Turn in a Rich Text Format (Microsoft Word) copy to the LO.
  • Copy the lab report and all other data collected (images, close-up spreadsheet, inventory, microscope inventory, etc. on two external hard drives to be taken to IODP for photography archive on shore. This data is then moved to local archive on the Drobo in the imaging lab).
  • Make sure all data are sent to LIMS before the MCSs cut off database access. All non-essential data should be erased from the hard disks of all the computers.
  • Pack up equipment being returned for repairs and give the Assistant Lab Officer the following information: IODP inventory number, value, weight, serial number, model number, vendor's name and country of manufacture.
  • Give the Lab Officer a list for port purchases if any.
  • Perform the end of Expedition maintenance as listed in instrument user guide.

VIII. PORT CALL – Off Going

  • Find the oncoming Imaging specialist and cross over. Make available a copy of your tech report for cross over. Make sure the on-coming staff is aware of any changes made to the lab, procedures, current equipment status, and port purchases if necessary.

SHORE
I. POST EXPEDITION

  • Copy the expedition file folder to the local, shore based computer. Make corrections to images and add all keywords/metadata to the raw image files in Adobe Bridge. Copy the unedited raw files to Cumulus. Edit the raw files and burn DVD's. Save the edited raw files as Photoshop format files and upload to Cumulus, then burn DVD's of the edited Photoshop image files and produce contact sheets. Place the DVD's with contact sheets in a binder and store with the expedition binders.

II. PROVIDE PHOTOGRAPHY

  • Passport/ID images per request.
  • Special projects (which may include special events, product photography for the website, or other with the approval of the supervisor.

III. MICROSCOPE SUPPORT

  • Provide microscope support as needed or requested.

IV. DATA REQUESTS

  • Provide image support for the data librarian.

V. SPECIAL PROJECTS

  • Such as lab working groups, hardware upgrades, etc. assigned by supervisor.
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